103 Hearthstone Court,   Dillsburg, PA 17019   (717) 432-5908
Guidelines for a Successful
Race for Education
The principal must support the Race for Education program, agree
to these guidelines, and attend the initial "Work Session" meeting (75
minutes).

It is essential to have a Race Coordinator (preferably Co-
Coordinators) whom we can work with and train during this
fundraiser.  IMPORTANT: The Race Coordinator(s) cannot have a
full time job outside the home as it will be necessary to spend a lot of
time at school during the school day to oversee this program.

A group of parent volunteers, called a "Race Committee," will be
needed to support the Race Coordinator.  "Race Committee"
members are normally selected from the parent organization of the
school (e.g., PTA, PTO, HSA).

Running other fundraisers at the same time as your Race for
Education will significantly affect the financial success of this
program.  Will will not contract with a school if another fundraiser
involving the students "selling products" is planned during the eleven
weeks prior to the day of your Race for Education.

The Race for Education must be held during school hours on a school
day.

We need a minimum of 12 weeks notice from the time we receive the
contract until the actual day of the Race for Education.  For a fall
program, students need to be in school a minimum of 8 weeks prior to
your Race for Education.  For a spring program, students must be in
school a minimum of 2 weeks following your Race for Education.

"Kick-off " information which announces and explains the program will
be sent home with each student 8 weeks prior to the day of the
Race for Education.

Faculty support is essential to the success of Race for Education.  
Prior to the "Kick-off Packet" going home, teachers will need to
attend a 30 minute Teacher Training Meeting.

We will prepare all of your school's Race for Education original
materials.  Copies of the originals will be run off by the school.

A personal message needs to be written on a "sponsor mailer" by
third graders and up for a Fall Race for Education and second
graders and up for a Spring Race for Education. Writing of the
personal message will take place during class time and be supervised
by teachers and/or parent volunteers.  A "pre-fab mailer" will be
prepared for students up through second grade for a Fall Race for
Education and students up through first grade for a Spring Race for
Education and filled in by volunteers.

Sponsor mailers should be sent out as a first class mailing.  Bulk
mailings are often "tossed" by recipients without even opening the
letter.  Also, there is no guarantee that bulk mailings will be
delivered to the recipient.  In addition, people can only send back
their donation to your school using a first class stamp, so it appears
"cheap" on the part of the school to bulk mail an appeal letter to
sponsors.
If you are interested in running a fundraiser that could
easily surpass anything you have tried in the past, I invite
you to
contact us for further information.