103 Hearthstone Court, Dillsburg, PA 17019 (717) 432-5908
| Guidelines for a Successful Race for Education |
 | The principal must support the Race for Education program, agree | |
| to these guidelines, and attend the initial "Work Session" meeting (75 minutes). |
| It is essential to have a Race Coordinator (preferably Co- | |
| Coordinators) whom we can work with and train during this fundraiser. IMPORTANT: The Race Coordinator(s) cannot have a full time job outside the home as it will be necessary to spend a lot of time at school during the school day to oversee this program. |
| A group of parent volunteers, called a "Race Committee," will be | |
| needed to support the Race Coordinator. "Race Committee" members are normally selected from the parent organization of the school (e.g., PTA, PTO, HSA). |
| Running other fundraisers at the same time as your Race for | |
| Education will significantly affect the financial success of this program. Will will not contract with a school if another fundraiser involving the students "selling products" is planned during the eleven weeks prior to the day of your Race for Education. |
| The Race for Education must be held during school hours on a school | |
| day. |
| We need a minimum of 12 weeks notice from the time we receive the | |
| contract until the actual day of the Race for Education. For a fall program, students need to be in school a minimum of 8 weeks prior to your Race for Education. For a spring program, students must be in school a minimum of 2 weeks following your Race for Education. |
| "Kick-off " information which announces and explains the program will | |
| be sent home with each student 8 weeks prior to the day of the Race for Education. |
| Faculty support is essential to the success of Race for Education. | |
| Prior to the "Kick-off Packet" going home, teachers will need to attend a 30 minute Teacher Training Meeting. |
| We will prepare all of your school's Race for Education original | |
| materials. Copies of the originals will be run off by the school. |
| A personal message needs to be written on a "sponsor mailer" by | |
| third graders and up for a Fall Race for Education and second graders and up for a Spring Race for Education. Writing of the personal message will take place during class time and be supervised by teachers and/or parent volunteers. A "pre-fab mailer" will be prepared for students up through second grade for a Fall Race for Education and students up through first grade for a Spring Race for Education and filled in by volunteers. |
| Sponsor mailers should be sent out as a first class mailing. Bulk | |
| mailings are often "tossed" by recipients without even opening the letter. Also, there is no guarantee that bulk mailings will be delivered to the recipient. In addition, people can only send back their donation to your school using a first class stamp, so it appears "cheap" on the part of the school to bulk mail an appeal letter to sponsors. |
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